International Legalization of Documents Question

Regulatory Affairs Specialist at Nova Biomedical

January 2016

< 1 min reading time

I have received a request regarding legalization of documents that I could use some guidance on. The request originates from Mexico, asking that an ISO cert for an OEM be legalized either 1) in the originating country of the certificate issuer or 2) in the originating country of the device manufacturer.
In the past, regardless of the above 2 conditions, we have had the ISO certs legalized here in the US specifically for Mexico. I am at a loss as how to proceed with initiating legalization internationally for a request of this type.
Can anyone point me towards a good resource or provide feedback on their own experience with this?
Many thanks!

source: https://www.linkedin.com/groups/2070960/2070960-6098100696656211969

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Posted by Bridget Desroches, M.S., RAC

Asked on January 27, 2016 8:00 am

35 views

	Private answer Karen Boyd, ASQ CQA Typically, the document is notarized, then distributed to appropriate secretary of state for seal, then forwarded to that consulate, embassy, or country delegate office for authentication or apostille (contingent upon Hague or non-Hague). If you're still uncertain, I would go back to the originator of the request and gain a clearer understanding of the needs. Marked as spam Report spam
	Private answer Pernelle Kruse Schøndorff Karen is right. If the device is produced in Germany get the document notarized in Germany and afterwards get the Apostille (Also Germany). Finally take the document to the Embassy of Mexico to get the final stamp (also Germany) Often you need to pay some kind of fee. Marked as spam Report spam
	Private answer Ee Bin Liew in general, Karen's advice is sound and the correct approach, so I second that. Marked as spam Report spam
	Private answer Karen Boyd, ASQ CQA Hi Bridget - Were you able to make any headway on your document legalization? Marked as spam Report spam
	Private answer Bridget Desroches, M.S., RAC Thanks Karen! That is how we usually obtain legalization. However, apparently the Mexican Agency is now insisting that legalization occur either in the country of residence of the OEM (Poland in this case) or of the ISO cert issuer (TUV Nord/Germany). It has proven to be a frustrating situation to resolve. Marked as spam Report spam
	Private answer Bridget Desroches, M.S., RAC All, thanks for your feedback. The device manufacturer is actually in Poland, but the certificate issuer is in Germany. Operating out of the US, how would I go about getting a document notarized and apostatized in Germany? Is there an organization in Germany that serves as an intermediary for this service? We have ultimately solved the problem by working through a division of our company located in Germany. Not an ideal solution as is a separate division and the accounting for processing gets complicated. Better if we could interface directly with an intermediary that performs the service that we can arrange PO's with etc.. Marked as spam Report spam

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